Hatch & Multistate Projects
All Auburn University faculty members with Alabama Agricultural Experiment Station (AAES) appointments in the College of Agriculture, College of Sciences and Mathematics, College of Human Sciences, College of Forestry, Wildlife and Environment, and College of Veterinary Medicine are required to have an active Hatch/Multistate project. Please review the information below to assist with policy, proposal development, submission, renewal, frequently asked questions, processes, and reporting.
Guide for Hatch Proposal Development & Project Filing with USDA NIFA
How to Get a Hatch proposal ready
When defining your Hatch/Multistate project it is important to consider key aspects. Ask yourself the following:
- Is the project aligned with agricultural issues important to Alabama producers and consumers?
- Is the research potentially fundable by extramural sources?
- Is the project timely in addressing problems that are most critical, yet general enough for long-term implementation?
- Is the project aligned with the research interests of P.I.s and departmental field of specialization?
- Is the project unique in AAES and other projects nationwide?
PROJECT DEVELOPMENT ELEMENTS
- Cover Pages – Download and use the Hatch Project Proposal Submission Form – PDF includes suggested reviewers and intradepartmental signatory approvals – Bill, I update the form, please see attached and insert as a hyperlink.
- Non-Technical Summary – The Non-Technical Summary should provide a concise (limited to 250 words) summary of the importance of the project in terms that general citizens can understand. Note that this is not the same as the technical project abstract. A good non-technical summary is composed of 1-2 succinct paragraphs that cover three main points:
• What is the current issue or problem that the research addresses and why does it need to be researched?
• What basic methods/approaches will be used to collect and produce data/results and inform audiences?
• What ultimate goals does the project hopes to achieve and what is the general impact expected? (What societal benefits may be realized?)
- Search the CRIS database and provide a summary – to demonstrate that your proposed research is unique and differs from other active projects in CRIS.
- Literature Review – briefly summarize previous related work and present outlook; include a justification for the research and how it addresses Alabama state needs and meets the mission of AAES.
- Goals and Objectives – include a statement on how the project will advance knowledge and how the results will be used to leverage extramural funding.
- Procedures and Methods – provide a general summary of your research procedures including any potential collaborative efforts and a project timeline; no need to be too specific.
- Outreach Plan
- Expected Outcomes/Anticipated Impact
- Target Audience
- Participants – Estimated Projects FTEs for the Project Duration
- Estimated Budget – Annual Estimated Costs of the Five-Year Project
- Literature Cited
View an Example of a Hatch Project Proposal.
Hatch project proposals must be peer-reviewed (for scientific merit) and signed by three faculty members (familiar with the subject matter) prior to submission in the new NIFA Reporting System (NRS). Faculty are encouraged to solicit help from their department heads/chairs and/or their departmental Hatch project committee to identify three internal reviewers for their Hatch proposal.
- Each reviewer must complete the AAES Hatch Proposal Review Feedback Form (PDF) to provide feedback on the Hatch proposal.
Completed review feedback forms must be returned to Kelly Pippin email@example.com
- The Hatch Project Proposal Submission Form (PDF) must be completed and signed by the reviewers and department head.
Submit a proposal to the NIFA Reporting System (NRS)
- Please follow the NIFA Reporting System (NRS) e-Authentication Registration Guide to either create a new account or update an existing account with the NRS.
- Contact Kelly Pippin to be assigned a role in the NRS.
- Submit/initiate your project in the NRS – check out this video @17:30.
*Note – as you go through the steps, you will be asked to provide a ‘organizational project number’, please use ALA0 and your last name as a place holder to finish the project initiation, Kelly Pippin will assign you an organizational project number after you submit your project.
Project review & approval
Once the project is submitted in the NRS:
- Email Kelly Pippin and ask her to assign an Organizational Project Number
- Your project will be reviewed by the AAES Associate Director
- Your project will be approved and submitted to NIFA by AAES Associate Director; or returned for revision
Notice should later be received of federal acceptance. Annual progress reports will need to be submitted in the early months of each year of a project. The due date for progress reports may vary depending on USDA requirements, but usually no later than January 31.
If you are working on a non-formula (NF) project, e.g., a grant project, please contact Kelly Pippin (above) directly.
Hatch Projects FAQ
What is a Hatch Project?
Why do i need a Hatch Project?
You need a Hatch Project if you are a faculty member with an AAES appointment. Through Hatch funding, AAES provides opportunities for funding research projects, travel, and equipment. A Hatch Project or official participation in a Multistate Project is required of AAES faculty for application for such funding.
How do I get a Hatch Project?
The first step in getting a Hatch Project approved is submitting a proposal or plan of work to your departmental Hatch Project committee. Once the project proposal is reviewed through the departmental Hatch Project committee, the proposal is submitted through the NRS system to the AAES for review and approval. The Hatch Project is approved or disapproved by the AAES Director. Once approved by the AAES administrator, the project is assigned a number and submitted to USDA for approval. In most cases, USDA approves the projects, but the approval process can take several months.
Do I receive funding for my Hatch Project?
When am I considered to have an official Hatch Project?
How do I know my Hatch Project is active?
How do I generate an annual report of my Hatch Project?
Why should I file a progress report?
Do I need to file a report for this year?
How do I know if my report is a progress report or a final report?
What happens if I do not make an annual report?
Multistate Projects FAQ
What is a Multistate Project?
A Multistate Project provides a “plan of research” for five (5) years, and can serve as an Alabama Agricultural Experiment Station (AAES) project in place of a Hatch Project for research appointments in the AAES. Faculty are required to have AAES appointment in order to access experiment station resources such as Hatch/Multistate funding programs, outlying units, Agricultural Land and Resource Management assistance, etc.
How can I become an official participant in a Multistate Project?
What is the process to establish a Multistate Project?
The project proposal is prepared in a fashion similar to a Hatch Project, but the project is presented by an experiment station director from one of the collaborating institutions to the regional experiment station directors for discussion and approval. Once approved by the regional experiment station directors association, the project is filed with USDA for approval. During this process, individual scientists are invited to participate in the project by the Executive Director of the regional experiment station directors.
When new Multistate Projects are being established, or terminating projects are being revised, faculty will be invited to join. E-mails will be sent to faculty informing them of new projects or revisions of projects. These e-mail notices include links to more information on particular projects.
- Information on Multistate Projects is available on the National Information Management and Support System (NIMSS) Web site: http://www.nimss.org.
- AAES faculty who are interested in participating in a Multistate Project must complete an Appendix E form on the NIMSS website. Involvement in any Multistate Projects must be approved by the Director of AAES.
For more information on initiating a Multistate Project, contact the AAES Assistant Director at firstname.lastname@example.org, or Eric Young, Executive Director of the Southern Association of Agricultural Experiment Station Directors, North Carolina State University, at email@example.com.
I have a project collaborating with researchers of Florida and Wisconsin. Do I qualify for Multistate funding?
Multistate Projects Information & Processes
MRPs provide a ‘plan of research’ for 5-years, and can serve as an AAES project for research appointments when filed in REEport. Faculty are required to have AAES projects in order to access resources of the experiment station such as outlying units, Research Operations, etc.
Please contact the Administrative Advisor (as appropriate) if you have questions about the proposed project. Contact your System Administrator at firstname.lastname@example.org if you have questions about the use of NIMSS.
TO VIEW THE Multistate Project PROPOSAL
- Go to the National Information Management Support System (NIMSS) at https://www.nimss.org.
- Use the Search NIMSS box to search by keyword or project number, or the Sort by Region function to find a list of projects by region.
- Select View by the project you wish to view.
How TO BECOME AN OFFICIAL PARTICIPANT In A MULTISTATE PROJECT
- Submit an Appendix E to be approved by the AAES System Administrator (Interim Associate Dean for Research & Associate Director of AAES).
How TO CREATE & SUBMIT AN APPENDIX E FOR A PROPOSED PROJECT
- Visit the National Information Management Support System (NIMSS).
- Insert your AU email address and NIMSS password. (If you are a new user, you’ll need to register by clicking New User.)
- On the left-side menu, select Participants then select Draft/Edit, then Draft New.
- Enter the project number, e.g. W_TEMP2462, and username.
- Fill out the form.
- Click on “Submit.”