Hatch & Multistate Funding
Policy for Hatch Project Submission & Renewal
- It is the responsibility of the faculty member to have an active Hatch project if the faculty member has employment with the Alabama Agricultural Experiment Station.
- To determine the status of your Hatch or Hatch/Multistate project, go to the REEport website, log in, and click REEport—SAES.
- On the flow chart, select Project Initiation. Enter your name in the Project Director Box, and select Search. The results will be returned below. If your project is in the active projects section, you make click the PDF and see the dates of the project. If your project is in the terminated projects section, you may also click the PDF to see the expiration date.
- Project outlines should follow our General Guide for Hatch Grant Proposal Development.
- New projects and project extensions must be approved by the AAES Director prior to April 30 to be eligible for AAES internal competitive funding programs.
- The department heads/chairs are requested to have the project reviewed through the College/School/Departmental Hatch Project Committee. The departmental-approved Hatch project should then be submitted via REEport to the AAES Assistant Director by April 30.
- If you are not seeking eligibility for AAES internal competitive funding, the deadline for submission is June 30 for approval from NIFA for an Oct. 1 start date.
RECOMMENDED TIMELINES FOR REPORT OF HATCH, MULTISTATE & USDA FUNDED PROJECTS
All federally funded projects in AAES require an annual report in the REEport system. In order to make the reports on time, here is a suggested timeline for all principal investigators to consider:
- Thirty (30) days before the due date, an email reminder will be sent out to all AAES faculty.
- Seven (7) days before the due date, a second email reminder will be sent out to all AAES faculty, and to all department heads and relevant associate deans for research.
- One week after the due date, a list of projects that have not been reported will be generated. The list will be sent to department heads and associate deans for research in relevant colleges, asking them to inform the involved faculty to take actions.
- A final email warning will be sent to the involved individual faculty members three weeks after the due date.
- If there are still projects that are not reported 30 days after the due date, the involved faculty member and his/her department head/chair/associate dean will be asked to meet with the AAES Assistant Director to discuss the steps toward completion of the report.
*Annual reports for non-funded and internally funded Hatch and Hatch/Multistate projects cover the previous project year, and reports are due on January 31 of the following year. For example, a PI will file a an annual report covering activities between Oct. 1, 2015, to Sept. 30, 2016 by Jan. 31, 2017.
Project Filing Instructions
STeps for filing a Hatch or HATCH-MULTISTAte project in REEport
- To begin click on the NIFA USDA portal link above or go to: https://portal.nifa.usda.gov/portal/
- Log in to the NIFA portal. Please use your AU email and create your own password. If you do not have a password, click Reset Password. The system will send you an email to set up a new password.
- Select REEport – (SAES Auburn University) at the bottom of the page.
- Select Project Initiation on the flow chart.
- For a new project, click the blue box “Create a New Project.” For an existing project, enter information in one of the searchable items, and click Search.
- For a new project, select the source from a drop-down menu. Select Hatch for a project you have written and had approved by your department. Select Hatch/Multistate if you are filing a Multistate project written and approved in NIMSS as your Hatch project.
- If you select Hatch/Multistate, an additional box will appear. Select the your multistate project number.
- Read the statement, check the box, and click Next.
- Enter the project title. This will be completed for you if you are filing a Hatch/Multistate.
- Select your department.
- For project number, enter your last name in all capital letters.
- Complete the remaining fields: Collaborating/Partnering States, Collaborating/Partnering Organizations, Collaborating/Partnering Countries.
- Enter a start and end date. Most projects are five years. REEport does not allow back dating. The start date must be either the date you are entering the project or a future date.
- Your name should appear in the Project Director box, but if it does not, select your name from the drop-down box.
- Save, and select Next.
- Add Co–Project Directors.
- Enter FTE information. Save, and select Next.
- Enter the Major Goals of the project. Save, and select Next.
- Enter the Expected Outputs of the project. Save, and select Next.
- Enter the Expected Outcomes of the project. Save, and select Next.
- Describe the Target Audience. Save, and select Next.
- Describe the Project Methods. Save, and select Next.
- Provide a Non-Technical Summary. Save, and select Next.
- Identify Project Keywords. Save, and select Next.
- Complete the project classification items. You may have multiple knowledge Areas, Subjects of Investigation or Fields of Science. Save, and select Next.
- Attach a PDF of your project proposal. Please include the project submission form with departmental approvals, along with the full proposal. If you are filing a Hatch/Multistate, REEport will pull the proposal from NIMSS, so you will not attach a proposal. Save, and select Next.
- Assurance Statements – Answer questions 1, 2, and 3. Save, and select Next.
- Select Submit to send the project to Dr. Henry Fadamiro for submission to NIFA.
Hatch Projects FAQ
What is a Hatch Project?
Why do i need a Hatch Project?
How do I get a Hatch Project?
Do I receive funding for my Hatch Project?
When am I considered to have an official Hatch Project?
How do I know my Hatch Project is still active?
How do I generate an annual report of my Hatch Project?
Why should I file a progress report?
Do I need to file a report for this year?
How do I know if my report is a progress report or a final report?
What happens if I do not make an annual report?
Guide for Hatch Proposal Development
- Is the project aligned with agricultural issues important to Alabama producers and consumers?
- Is the research potentially fundable by extramural sources?
- Is the project timely in addressing problems that are most critical, yet general enough for long-term implementation?
- Is the project aligned with the research interests of P.I.s and departmental field of specialization?
- Is the project unique in AAES and other projects nationwide?
- Cover Pages: Download Project Proposal Form (includes suggested reviewers and intradepartmental signatory approvals)
- Search the CRIS database and provide a summary to demonstrate that your proposed research is unique and differs from other active projects in CRIS.
- Provide a justification that states how the research addresses Alabama state needs and meets the mission of AAES; how the project may attract funding from national, regional, state, commodity, industry, or private sources; and how knowledge will be advanced with completion of work.
- Review of literature that briefly summarizes previous related work and present outlook.
- Research Procedures. You do not need to be too specific, but please provide a general summary of your research procedures including any potential collaborative efforts.
- Duration. Typically, projects are based on a five-year schedule.
- Estimated Costs, for each year of project:
- Salaries and Wages. Include estimated salaries from Div. 3 (i.e, “hard” money research support) for all P.I.s, staff, and wages of students. Include possible grant-supported personnel.
- Fringe Benefits.
- Equipment. Include maintenance contracts, etc. New purchases of needed major equipment will likely be through grants, yet should be included here.
- Materials and Supplies. Estimated costs associated with anticipated efforts.
- Travel. Include estimates of travel to research sites and to professional meetings.
- Publication Costs.
- Departmental Charges. Include phone, copies, etc. and other similar indirect costs that are incurred by your department.
- Total Costs – Support and Collaborations. State sources and estimated amounts of extramural monies that could provide additional support of proposed work. Provide list of collaborators at AAES and other institutions.
Project Review & Submission
- Log into the NIFA REEport
- Select “Project Initiation“
- Select “Create a New Project“
- Choose Funding Source “Hatch” and click “Next“
- Complete the required elements
- Departmental—Each department will review faculty projects from within the department through its Hatch Project Committee (i.e., the proposal must be reviewed for scientific merit and signed by 2-3 faculty members familiar with the subject).
- Check for format and scientific merit.
- After departmental approval, project proposal should be submitted via the REEport portal. Electronic file (PDF format) will be required.
- Once the project is submitted in REEport, it will be reviewed by the AAES Associate Director.
- Project number will be assigned.
- Project will be submitted to NIFA
Notice should later be received of federal acceptance. Annual progress reports will need to be submitted in the early months of each year of a project. The due date for progress reports may vary depending on USDA requirements, but usually no later than January 31.
Multistate Projects FAQ
What is a Multistate Project?
A Multistate Project provides a “plan of research” for five (5) years, and can serve as an Alabama Agricultural Experiment Station (AAES) project in place of a Hatch Project for research appointments in the AAES. Faculty are required to have AAES appointment in order to access experiment station resources such as Hatch/Multistate funding programs, outlying units, Agricultural Land and Resource Management assistance, etc.
How can I become an official participant in a Multistate Project?
What is the process to establish a Multistate Project?
The project proposal is prepared in a fashion similar to a Hatch Project, but the project is presented by an experiment station director from one of the collaborating institutions to the regional experiment station directors for discussion and approval. Once approved by the regional experiment station directors association, the project is filed with USDA for approval. During this process, individual scientists are invited to participate in the project by the Executive Director of the regional experiment station directors.
When new Multistate Projects are being established, or terminating projects are being revised, faculty will be invited to join. E-mails will be sent to faculty informing them of new projects or revisions of projects. These e-mail notices include links to more information on particular projects.
- Information on Multistate Projects is available on the National Information Management and Support System (NIMSS) Web site: http://www.nimss.org.
- AAES faculty who are interested in participating in a Multistate Project must complete an Appendix E form on the NIMSS website. Involvement in any Multistate Projects must be approved by the Director of AAES.
For more information on initiating a Multistate Project, contact the AAES Assistant Director at email@example.com, or Eric Young, Executive Director of the Southern Association of Agricultural Experiment Station Directors, North Carolina State University, at firstname.lastname@example.org.
I have a project collaborating with researchers of Florida and Wisconsin. Do I qualify for Multistate funding?
Multistate Projects Information & Processes
MRPs provide a ‘plan of research’ for 5-years, and can serve as an AAES project for research appointments when filed in REEport. Faculty are required to have AAES projects in order to access resources of the experiment station such as outlying units, Research Operations, etc.
Please contact the Administrative Advisor (as appropriate) if you have questions about the proposed project. Contact your System Administrator at email@example.com if you have questions about the use of NIMSS.
TO VIEW THE Multistate Project PROPOSAL
- Go to the National Information Management Support System (NIMSS) at https://www.nimss.org.
- Use the Search NIMSS box to search by keyword or project number, or the Sort by Region function to find a list of projects by region.
- Select View by the project you wish to view.
How TO BECOME AN OFFICIAL PARTICIPANT In A MULTISTATE PROJECT
- Submit an Appendix E to be approved by the AAES System Administrator (Associate Dean for Research & Associate Director of AAES).
How TO CREATE & SUBMIT AN APPENDIX E FOR A PROPOSED PROJECT
- Visit the National Information Management Support System (NIMSS).
- Insert your AU email address and NIMSS password. (If you are a new user, you’ll need to register by clicking New User.)
- On the left-side menu, select Participants then select Draft/Edit, then Draft New.
- Enter the project number, e.g. W_TEMP2462, and username.
- Fill out the form.
- Click on “Submit.”